CLAUSE H.11 ALLOWABLE CONTRACTOR GOVERNANCE AND CONTRACT MONITORING EXPENSES
The Contractor shall annually submit, by August 31, a detailed budget estimate for the allowable costs of the Contractor’s governing board activities for provisional agreement for which the Contractor’s Board of Directors’ execution/performance of the requirements of Section H Clause entitled “Contractor Assurance System” (if any) are separately delineated.
Costs of the Contractor’s corporate activities unrelated to management of the Laboratory oversight governing board are unallowable. Direct costs of the parent entities including salaries/stipends/honorarium, including those participating as Board Members or Subcommittee Members is unallowable consistent with H.5. Staff costs, including those of the corporate parents, is allowable only for the preparation of Board Meetings and related transactions, and should be well documented in the annual budget for CO approval. The cost of travel is allowable by all Board Members and Subcommittee members for participation in Board meetings, in alignment with Federal Travel Regulations. Meetings should be held at the Laboratory facilities to the fullest extent practical. Use of any other facilities should be clearly established in the annual budget for Contracting Officer approval. FAR Part 31 cost principles apply to all actual costs incurred. Final costs for the Fiscal Year should be submitted by December 31. Costs are subject to review and approval as determined by the Contracting Officer.